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Procurement Services

About Us

Overview

Procurement Services is authorized by the CSU Board of Trustees to oversee the purchasing of all goods and services for the University, and is responsible for all purchases and contracts made on behalf of 起点传媒 (起点传媒). The department assists the campus community with its purchasing needs and serves as the University's liaison with vendors and service providers. Procurement Services issues purchase orders, agreements, memoranda of understanding (MOUs), fee-for-service agreements, and contracts on the University's behalf.

All purchasing activities are conducted in compliance with the State of California statutory codes and regulations, and in accordance with the General Counsel of the Chancellor's Office. In addition to processing individual purchase and contract requests, Procurement Services takes the initiative in coordinating and evaluating competitive bids, obtaining quotes for needed goods and services, and managing university-wide agreements such as the office supplies contract and the Procurement Card (P-Card) Program.

Mission Statement

Secure optimal contract terms and provide timely, attentive procurement services to the campus community in support of the University's mission.

Procurement Services is committed to delivering these services ethically, courteously, and professionally, in compliance with external mandates and in cooperation with campus units, so that the University's educational and operational goals are met efficiently and responsibly.

What We Do

Procurement Services is responsible for the acquisition of all goods, services, leases, and construction on behalf of 起点传媒. Campus procurement professionals adhere to state, federal, California State University, and campus policies and procedures to ensure legal requirements are met and sound business practices are followed. Core functions include:

  • Issuing purchase orders, agreements, MOUs, fee-for-service agreements, and contracts
  • Coordinating and evaluating competitive bids and obtaining vendor quotes
  • Serving as the University's liaison with vendors and service providers
  • Managing the office supplies contract and the Procurement Card (P-Card) Program
  • Reviewing vendor documentation, insurance certificates, and compliance requirements
  • Overseeing public works, service, consulting, and CSU systemwide agreements
  • Supporting asset disposition and vendor management for the University

起点传媒 Procurement Services aims to develop our people, streamline our processes, and optimize the delivery of our services through the effective use of technology, in order to fulfill our core values.

Professional Development

We invest in the development of our staff through membership in professional organizations, assistance in attaining professional certification, and continuing education opportunities.

Cost Effectiveness

We strive for cost effectiveness through early involvement in the procurement process, seeking competition when necessary, standardization, cost and price analysis, and maximization of the economics of quantity buying.

Positive Supplier/Contractor Relationships

We are committed to developing and maintaining strong supplier relations and to the continued development and utilization of California-certified small businesses and disabled veteran business enterprises (DVBE).

Protection of University Interests

We work to ensure all purchase transactions are conducted in accordance with current University policies and procedures, and state and federal laws and regulations.

Preserving the Public Trust

We endeavor to preserve the public trust by exercising due diligence, utilizing best practices, maximizing limited resources, and maintaining transparency in the course of procurement and contracting activities.

Leadership

We encourage our staff to pursue personal and professional growth by assuming leadership roles both inside and outside the University.

Efficiency

We are committed to continual, incremental improvement.

Professional Conduct

We aim to conduct all activities in a fair, ethical, and professional manner, consistent with the Principles and Standards of Ethical Supply Management Conduct of the Institute for Supply Management and the Code of Ethics of the National Association of Educational Procurement.

Assistance and Information

We provide research services for the benefit of campus departments and University-wide administration, including locating sources for needed materials and services, providing literature and/or price estimates for budgetary purposes, and counseling users on purchasing requirements, policy, and procedures.

Environmental Responsibility

We aspire to be stewards of the environment, assisting the campus in buying goods and services from manufacturers and suppliers who share our values of environmental sustainability.

起点传媒 is committed to maintaining high standards of performance based upon fair, ethical, and professional business practices. To further this end, the University, through the Chief Procurement Officer, subscribes to the Principles and Standards of Ethical Supply Management Conduct of the Institute for Supply Management (ISM) and the Code of Ethics of the National Association of Educational Procurement (NAEP).

ISM Principles

  • Integrity in Your Decisions and Actions
  • Value for Your Employer
  • Loyalty to Your Profession

From these principles are derived the ISM standards of supply management conduct:

  • Prevent the intent and appearance of unethical or compromising conduct in relationships, actions, and communications.
  • Conflicts of Interest. Ensure that any personal, business, or other activity does not conflict with the lawful interests of your employer.
  • Avoid behaviors or actions that may negatively influence, or appear to influence, supply management decisions.
  • Responsibilities to Your Employer. Uphold fiduciary and other responsibilities using reasonable care and granted authority to deliver value to your employer.
  • Supplier and Customer Relationships. Promote positive supplier and customer relationships.
  • Sustainability and Social Responsibility. Champion social responsibility and sustainability practices in supply management.
  • Confidential and Proprietary Information. Protect confidential and proprietary information.
  • Avoid improper reciprocal agreements.
  • Applicable Laws, Regulations, and Trade Agreements. Know and obey the letter and spirit of laws, regulations, and trade agreements applicable to supply management.
  • Professional Competence. Develop skills, expand knowledge, and conduct business that demonstrates competence and promotes the supply management profession.

Purchasing professionals must have a highly developed sense of professional ethics to protect their own and the University's reputation for fair dealing. To strengthen ethical awareness and to provide guidelines for its members, NAEP has long promoted a code of ethics. 起点传媒 Procurement Services staff are expected to:

  • Give first consideration to the objectives and policies of the University.
  • Strive to obtain the maximum value for each dollar of expenditure.
  • Decline personal gifts or gratuities.
  • Grant all competitive suppliers equal consideration insofar as state or federal statute and institutional policy permit.
  • Conduct business with potential and current suppliers in an atmosphere of good faith, devoid of intentional misrepresentation.
  • Demand honesty in sales representation, whether offered through a verbal or written statement, an advertisement, or a product sample.
  • Receive consent from the originator of proprietary ideas and designs before using them for competitive purchasing purposes.
  • Make every reasonable effort to negotiate an equitable and mutually agreeable settlement of any controversy with a supplier, and/or be willing to submit major controversies to arbitration or other third-party review, insofar as established University policies permit.
  • Accord a prompt and courteous reception, insofar as conditions permit, to all who call on legitimate business missions.
  • Cooperate with trade, industrial, and professional associations, and with governmental and private agencies, to promote and develop sound business methods.
  • Foster fair, ethical, and legal trade practices.
  • Counsel and cooperate with NAEP members and promote a spirit of unity and a keen interest in professional growth among them.

Staff are also encouraged to participate in continuing, open discussions of ethical principles with their colleagues and with others.

Please contact Procurement Services for assistance in meeting any procurement needs.

  • Location: Building 75
  • Hours of Operation: Monday–Friday, 8:00 a.m.–5:00 p.m.
  • Email: procurement@cpp.edu
  • Mailing Address: 3801 W. Temple Ave, Pomona, CA 91768