Campus Solutions Student Records Projects

Introduction

The Student Records technology portfolio supports the campus by maintaining the operational processes, reports, extracts, and App Designer projects that help the Registrar and partner offices manage enrollment, registration, graduation, student groups, waitlists, compliance populations, and student-record cleanup. These projects turn recurring Student Records work into repeatable PeopleSoft processes with documentation and review output.

Much of this portfolio is reporting-oriented. Student Records reports support enrollment activity, waitlists, athletics enrollment, veterans populations, students in multiple programs, class schedule data, historical graduation, priority registration audit, student parent orientation populations, and Last 60 Units GPA. These tools give staff practical visibility into high-volume operational areas where timing and accuracy matter.

The portfolio also includes automation and cross-system support. Projects manage auto discontinuation, degree checkout status cleanup, DSP test score imports, Associate Degree for Transfer (ADT) compliance, OnBase active student extracts, student group synchronization, enrollment appointments, Transfer & Graduation Specialists (TGS) caseload assignment, Waitlist Wizard processing, Guided Registration, and Batch Quick Admit. Together, these projects help Student Records coordinate campus processes, reduce manual maintenance, and keep student data aligned with local business rules.

Supporting Registration and Enrollment Operations

Student Records projects help staff monitor enrollment activity, class schedule data, waitlists, enrollment appointments, priority registration, athletics enrollment, and Guided Registration. These reports and processes support daily operations during high-volume registration periods.

Representative projects:

  • POMSR203 Enrollment Activity Report
  • POMSR204 Waitlist Report
  • POMSR205 Athletics Enrollment Report
  • POMSR208 Class Schedule Data Report
  • POMSR213 Priority Registration Audit Report
  • POMSR501 Guided Registration
  • POMSR527 Enrollment Appointments
  • POMSR532 Waitlist Wizard

Maintaining Academic Records and Graduation Data

Several projects support academic-record accuracy, graduation review, degree checkout cleanup, and student-program monitoring. These tools help Student Records identify records that need review and keep status data aligned with local processes.

Representative projects:

  • POMSR207 Students in Multiple Programs
  • POMSR209 Auto Discontinuation
  • POMSR210 Degree Checkout Status Cleanup
  • POMSR211 Historical Graduation Report
  • POMSR533 Last 60 Units GPA

Supporting Compliance and Special Populations

Student Records reporting supports veterans-related populations, student parent orientation, Associate Degree for Transfer (ADT) compliance, athletics enrollment, and other student groups. These projects help staff identify populations with special reporting, advising, certification, or compliance needs.

Representative projects:

  • POMSR202 Veterans Admissions Orientation Report
  • POMSR206 Veterans Services 85/15 Report
  • POMSR214 Student Parents Admissions Orientation Report
  • POMSR518 Associate Degree for Transfer (ADT) Compliance
  • POMSR524 Student Group Synch

Connecting Student Records with Partner Systems

The portfolio includes extracts and import processes that connect Campus Solutions with other campus systems and workflows. These tools support OnBase active student extracts, DSP test score imports, and student group synchronization for Student Success Dashboard and other local needs.

Representative projects:

  • POMSR517 DSP Test Score Import Process
  • POMSR519 OnBase Active Student Extract
  • POMSR524 Student Group Synch

Automating High-Volume Student Records Work

Automation projects help staff move beyond one-by-one updates for recurring operational tasks. Batch Quick Admit, Waitlist Wizard, Student Group Synch, auto discontinuation, enrollment appointments, and Transfer & Graduation Specialists (TGS) caseload assignment are examples of local processes built to support repeatable execution.

Representative projects:

  • POMSR209 Auto Discontinuation
  • POMSR524 Student Group Synch
  • POMSR527 Enrollment Appointments
  • POMSR531 Transfer & Graduation Specialists (TGS) Caseload Assignment
  • POMSR532 Waitlist Wizard
  • POMSR534 Batch Quick Admit